Integration

Google Calendar + Booklink

Connect your Google Calendar and never double-book again. Personal events automatically block booking slots, and new bookings sync back to your calendar - so your entire schedule lives in one place.

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Google Calendar

Connected

Dentist appointment

Blocked

09:00 - 10:00 (from Google Calendar)

Haircut - Lerato M.

Synced

11:00 - 11:45 (Booklink → Calendar)

Colour - Pieter V.

Synced

14:00 - 15:30 (Booklink → Calendar)

Google Calendar integration in Booklink provides two-way sync between your booking schedule and Google Calendar. When a client books an appointment, it automatically appears on the assigned team member's Google Calendar. Conversely, existing personal events on Google Calendar automatically block those time slots from online booking - preventing double-bookings without manual schedule management. Each team member connects their own Google account (personal Gmail or Google Workspace). Google Calendar sync is available on the Booklink Pro plan at R79/month and is especially valuable for service providers who manage both personal and business appointments in one calendar.

Setup in five minutes

1

Open Integrations in your Booklink dashboard

Go to Settings → Integrations → Google Calendar. Each team member connects their own calendar from their personal settings page.
2

Authorise with Google

You will be redirected to Google to grant calendar access. Booklink only requests read access to see existing events and write access to create booking events. It never reads event contents or contact details beyond the time block.
3

Pick the calendar to read and write

Most users connect their primary Google Calendar. If you keep personal and business events separate, you can pick a single business calendar to write bookings into while still reading busy blocks from your primary.
4

Confirm the SAST timezone

Booklink reads the timezone set on your Google Calendar so booking slots and calendar events stay aligned. Make sure your Google Calendar timezone is set to Africa/Johannesburg (SAST, UTC+2) for South African clients. Mismatched timezones are the single most common cause of sync surprises.
5

Test with a staging booking

Book a short slot yourself, check it appears on your calendar within a few seconds, then cancel it and check the calendar event disappears. After that, real bookings from clients will flow the same way.

What to check when sync feels off

All-day events block the entire day

If a personal "Birthday" or "Holiday" all-day event is on your calendar, Booklink treats the full day as unavailable. Move it off the connected calendar or convert it to a timed event if you still want bookings on that day.

Shared school or family calendars

Many SA parents subscribe to a school or sports calendar. Those events block booking slots by default. Choose a specific calendar to read busy blocks from, or unsubscribe from noisy calendars on the account you connect.

Two team members, one account

Each team member must connect their own Google account. Sharing a single account across the team will route all bookings through one calendar and break individual availability.

Revoked access after 6 months

Google occasionally forces re-authorisation for inactive apps. If bookings stop syncing, reconnect from the Integrations page - it takes thirty seconds and does not touch past bookings.

When Google Calendar sync matters most

Business type	Why sync is critical
Photographers	Weekend weddings run across multiple locations. Sync ensures nobody books a portrait session during a 6-hour wedding block.
Consultants and coaches	Corporate meetings live in Google Calendar. Sync keeps client booking slots from overlapping board meetings and pitches.
Driving instructors	Lessons are scheduled back-to-back with travel time between pickup points. Personal events (school run, gym) block slots automatically.
Personal trainers	Trainers typically split time between a gym, home visits, and online sessions. A single calendar view prevents cross-location conflicts.
Tutors	Weekly lessons during school term plus exam-period surges. Google Calendar sync handles family commitments that change week to week.

Two-way calendar sync

Calendar → Booklink

Events on your Google Calendar automatically block booking slots. If you add a personal appointment, meeting, or holiday to your calendar, clients can't book during that time.

Personal events block booking slots
Prevents double-bookings automatically
Works with any events on your calendar

Booklink → Calendar

Confirmed bookings are automatically created as events on your Google Calendar. You see your full day - personal and professional - in one place.

Bookings appear as calendar events
Includes client name, service, and time
Cancelled bookings remove the event

Frequently asked questions

How does Google Calendar sync work in Booklink?

Each team member connects their own Google Calendar. Booklink reads existing events and blocks those time slots from online booking. When a client books, the appointment is automatically created as a Google Calendar event.

Does it work with personal Google accounts?

Yes. Any Google account with Google Calendar works - personal Gmail, Google Workspace, or any other Google account. Each team member connects their own.

What happens if I have a personal event during booking hours?

If there is an event on your Google Calendar during your booking hours, that time slot is automatically blocked. Clients cannot book during that time. This prevents double-bookings without you having to manually update your availability.

Do bookings appear on my Google Calendar?

Yes. When a booking is confirmed, Booklink automatically creates a calendar event with the client name, service, and time. If a booking is cancelled, the calendar event is removed.

Is Google Calendar sync included in the free plan?

Google Calendar integration is a Pro feature at R79/month. The free plan includes manual availability management and email notifications.